library_opening_checklist.docx
Checklist for all staff rostered to opening shift:
- Log in Returns PC – open Spydus.
- Empty after-hours bin – place items into RFID bin.
- Retrieve Library newspapers from after-hours bin and stamp with library stamp.
- Take the second copy of the NDL to the staff room and place the rest of the papers on tables in the reading area. (If second copy of NDL isn’t there, contact the South Tamworth Newsagency for an additional copy or credit on out account.)
- Empty dishwasher as rostered.
- Ensure all Library lights have been switched on, including back dock and above staff picks display.
- Turn both TVs on
- TV in New Books area to ABC 24 news channel and enable subtitles.
- TV near printer needs to have input set to media player, select all files and play
- Turn self-check units on – key with blue tag is in the top drawer at the staff work area.
- Turn on OPAC PC and open the library website.
- Take the ‘Library’ and ‘Gallery’ flags out and place in holders.
- Cash register – the cash register is balanced each morning by rostered staff who will then put the cash tray in the cash register prior to the library being opened to the public
- Log on Circulation PC & open Spydus Launchpad, then open Pharos Nerve Centre.
- Check reservation notices have gone out for yesterday’s reserves on the trolley in the returns area. If they have, issue the reserves and place out on click and collect shelves in dock. Don’t issue if borrower is debarred or has over 20 items on their card, leave those reserves on shelf behind desk. Then check for expired items in click and collect and put through returns.
- Run picklists (Items Available for Allocation search) for Tamworth and then Headquarters Stack – use tablets, no need to print. Locate items on the list and put items through returns. Tamworth reserves go on the reservation trolley once yesterday’s reserves have been issued and put into click and collect, in-transit reserves go in the crates.
- Check A4 & A3 paper levels in public printer.
- Fold & envelope mail-out notices each morning once printed. Place envelopes in mail out tray on packing bench.
- Check face-out displays on library floor have been filled with new/interesting items and in good condition, shelve and replace if not. Note, the prolific authors (James Patterson) don’t need help to circulate, pick other titles.
- Check latest available issues of magazines are on display.
library_closing_procedures.docx
- Make announcement over loud speaker 15 minutes before close. Wording for the announcement is attached to the wall near the microphone.
- Tidy the library – commence this when announcement is made. Take library items left on coffee tables or tables and put out in returns. Put newspapers on shelves. Check if client’s personal belongings have been left in the library. If so, place in lost property with note of where it was found, date and staff initial.
- Bring the two flags in from out the front and place in the foyer.
- Turn Dishwasher on as rostered.
- Roller door to be closed just prior to 5pm. Use ear muffs to minimise noise.
- Turn both TVs off.
- At 5pm. Check that all patrons have left the library then set the main library door to ‘lock’.
- Put Tablets onto charging docks and shut down returns PC. DO NOT TURN PUBLIC PHOTOCOPIER OFF
- Turn self-checkers off and OPAC PC.
- Once library has been closed and locked, follow the EFTPOS settlement and Cash Handling Procedures - put cash register tray in plastic envelope/bag and place it in the safe. Turn cash register off, leaving drawer open.
- Check people counter and type total into google docs on staff pc. Use magnetic swipe to take the people counter back to zero. Make a note if there is a particular event e.g., author event.
- Staff to walk through back work areas and collect their belongings. Check that all other library staff have left.
- Check that all library external doors are closed and secure and switch off lights.
- Collect the yellow keys for locking external doors.
- Set foyer door to ‘lock’ with the first yellow key.
- Put the other yellow key in the exit door on level 1 and set to ‘lock’.
- Check lift, fire doors, and toilets thoroughly. Staff must go all the way into the toilets and check that there is no-one in the cubicles.
- Check toilets for syringes. If syringe is found staff are to follow Standard Work Practice (SWP) – 21003 – Syringes and Needles. Staff must be trained prior to removing a syringe.
- Arm upper level (level 1) with your swipe key.
- Press the exit button to leave via upper level and stand by the door to ensure it locks again.
- All staff to leave the building together where possible – minimum of two staff.